Privacy Statement ICABR

Privacy Statement ICABR

December 2020

Welcome to the ICABR Conftool website/app. This website/app is used to subscribe to the event taking place at Ravello, Italy, June 29 – July 2, 2021 , and is part of a partnership between Wageningen University & Research (WUR) and ICABR.  ICABR is leading for the implementation of this Privacy Statement for this app in terms of this event. With this Privacy Statement, ICABR indicates which personal data is collected and for which purpose. In addition, you can read about your rights as a data subject and how to contact us.

What we do with your personal data

ICABR collects certain personal data obtained through Conftool (DE). This data has been collected for the following purposes: To register for the conference the following data is needed:

  • Subscribing event – Conftool; (required) Organization/Company, Full Academic Title/Professional Position, Profession, Title, First & Middle Name, Last Name/Family Name, Gender, Address, Postcode/ZIP Code, City, State/Territory/Province, Country, Nationality, Email, Username, Password, Status payment, IP address,
  • Subscribing event; (optional) Department, Full academic Title/Professional Position, Phone, Fax, Secondary Email, Personal Assistant Email, Homepage URL, User comments
  • Streaming service – Zoom: (required) nickname, email address, IP address

To submit an abstract to the conference the following data is needed:

  • Paper submission – ConfTool: (required) Author(s), Organization(s), Title of contribution, Abstract, Topics, Submission Type, Regional Classification, Keywords, Biography of Presenting Author
  • Paper submission – ConfTool: (optional) Remark/Message from the Authors to the Program Committee and Chairs

To submit a Symposium Proposal the following data is needed:

  • Symposium submission – ConfTool: (required) Title of contribution, Abstract, Topics, Regional Classification, Keywords, Chair Nomination(s), For each Paper to be discussed in the Symposium (Author(s), Title, and Abstract
  • Symposium submission – ConfTool: (optional) Remark/Message from the Authors to the Program Committee and Chairs

Do we share personal data?

As a general principle, ICABR does not disclose your personal data to third parties, unless this is necessary for the functioning of the Webiste/App and/or the provision of a service. This means that, for example, we try to minimize the use of Cookies and keep the sharing of data with partners to a minimum.

As described above, ICABR, uses the services of Conftool to support this event. All data will be processed in their German data center (Hetzner GmbH). Data will not be shared by Conftool nor ICABR to any other party outside this event without prior notice.

An important exception is the sharing of personal data when it is required under applicable law or in course of any legal proceedings. In that case, the ICABR must share data with authoritative bodies, for example with law enforcement. This will occur, however, under supervision of a privacy officer.

How long we retain your data

The ICABR does not store data longer than necessary. Dutch Universities agreed on retention periods in order to be complying. For Conftool the data is stored for 2 years. They are deleted after the retention period ends.
 
In our Cookie Statement you can read our retention policy regarding Cookies.

How do we protect your personal data?

Obviously, the processing of personal data includes appropriate security measures. Therefore, this Website/App is secured and we also demand that of our partners. WUR’s starting point is NEN-EN-ISO/IEC 27002:2017 to make sure that personal data is optimally secured. Additionally, WUR also monitors whether there are unlawful traffic or activities on the website.

WUR has checked the data protection measures of Conftool to assure these measures fit the WUR standards.

In our security policy you can read more about the type of measures we take and how we ensure a safe Website/App.

Contact?

Should you have a privacy question about this Website/App please contact us at privacy@wur.nl.  WUR ensures that your question is answered as quickly and complete as possible. This can be a general question, but also by submitting a request to exercise your rights to:

  • Receive an explanation of what personal data we collect and what we do with the data;
  • Obtain access to the personal data concerning you;
  • Have your personal data rectified or corrected if applicable;
  • Withdraw consent;
  • Object to a particular use of your data.

It is important to describe your question as fully as possible, mention what your concern is and to clarify who you are. This is necessary in order to provide you with a more specific and quicker answer.

If you and WUR are unable to find a solution, you could contact the Dutch Data Protection Authority. You can read how to file a complaint at www.autoriteitpersoonsgegevens.nl.

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